Who we are
The Friends of Bennerley Viaduct is a charity “dedicated to restoring, conserving and celebrating Bennerley Viaduct”. Details of how to contact us, our policies, officers and operations are available via our charity registration.
What personal data we collect and why we collect it
We only collect personal data of visitors to our website if they take one of the following actions through our website:
- Join us as a member or renew an existing membership;
- Subscribe to our mailing list;
- Donate to our cause;
- Use our contact form to contact us.
In each case, the data that we collect and the purpose that we collect it for are as follows:
We collect contact details for our members for the sole purpose of communicating with them to conduct the business of our organisation. For this purpose we collect and retain the following information about our members:
- Email address
- Postal address
We also collect demographic information about members as follows:
- Age group
We collect demographic information in order to report at an aggregate and not an individual level to our financial backers, sponsors and supporters where we are obliged to do so. Typically this is so that our financial backers, sponsors and supporters can monitor how their support benefits different sectors of society.
Subscribers to our email bulletins are requested to supply us with an email address to send the bulletin to as well as a name so that we may personalise the bulletin accordingly.
If you make a donation to our cause we optionally request basic contact details (email and name) to enable us to thank you. You are free to remain anonymous and not provide them if you wish.
If you use our contact form to contact us then we require basic contact details (email and name) in order to respond to your enquiry.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Who we share your data with
Apart from the sharing of your data between officers of The Friends of Bennerley Viaduct for operational reasons, the only other party that we share personally identifiable data with is HMRC in support of Gift Aid declarations. While we share demographic data with our financial backers, sponsors and supporters as above, this is in aggregate and not personally identifiable.
How long we retain your data
- In respect of membership of The Friends of Bennerley Viaduct – for as long as you remain a member.
- In respect of subscription to our email bulletins – for as long as you remain a subscriber.
- In respect of general contacts to us – for as long as it takes to process your query.
Note however that for statutory reporting to HMRC we must retain information supporting Gift Aid declarations “for 6 years from the end of the accounting period they relate to” – see Gift Aid declarations: claiming tax back on donations.
What rights you have over your data
You have the following rights in respect of The Friends of Bennerley Viaduct’s use of your data:
- That we only retain that data for as long as we have that operational need or for statutory reporting purposes, e.g. Gift Aid reporting for HMRC.
If at any time you wish to query the data that we hold about you and for what purpose then simply Contact Us and we will be happy to respond to your query.
Where we send you data
In order to manage the affairs of The Friends of Bennerley Viaduct, we use the following Internet service providers:
In using these services we store the personal data that we hold on the servers that host those services. It is important that confirm our compliance with EU data regulations (GDPR), particularly in respect of the export of personal data outside of the region.
We use Linode to host our website and we have specifically chosen to do so in their London data centre. Linode’s compliance statement affirms their commitment to comply with the EU’s GDPR.
Mailchimp are the service provider for our email bulletins. Their servers are located in the United States but since they certify to the Privacy Shield framework they can lawfully receive EU data as the Mailchimp GDPR FAQ explains.
Our Committee use Dropbox in order to securely share information between them to conduct their business. While content held in Dropbox is hosted in the US, Dropbox has similarly taken steps to meet GDPR requirements as explained in their GDPR Guidance Centre.
Contact information for privacy-specific concerns
If you have any concerns regarding The Friends of Bennerley Viaduct’s protection of your data privacy then please raise them with us via our Contact Us page.